How to write a union query in access

You can use four types of SQL queries in Access Creating a Subquery Create a new select or action query. See Related eHows for instructions. In Query Design view, add the desired fields to the design grid.

How to write a union query in access

Having a basic understanding of the concepts provided in these articles will make the following a bit easier to digest. Database Relations and Normalization Imagine you are running a company selling 50 different types of widgets all over the world. You have a client base of 1, and in an average month sell 10, widgets to these clients.

You are currently using a single spreadsheet to track all of these sales — effectively a single database table. And every year adds thousands of rows to your spreadsheet. The above images are part of the order tracking spreadsheet you are using.

Now say both of these clients buy widgets from you several times a year so you have far more rows for both of them. It has just become much harder to keep your sales data consistent due to a fairly common event. By using a database and normalizing the data, we can separate out items into multiple tables such as inventory, clients, and orders.

Just looking at the client portion of our example, we would remove the columns for Client Name and Client Address and put them into a new table. The new table also contains a column for a Primary Key ClientID — a number that will be used to access each row in this table. In the original table where we removed this data, we would add a column for a Foreign Key ClientID which is what links to the proper row containing the information for this particular client.

Now, when Joan Smith changes her name to Joan Baines, the change only needs to be made once in the Client table. Every other reference from joined tables will pull the proper client name and a report that is looking at what Joan has purchased for the last 5 years will get all of the orders under both her maiden and married names without having to change how the report is generated.

As an added benefit, this also reduces the overall amount of storage consumed. Join Types SQL defines five different types of joins: The output of a CROSS join contains every row of the left table paired with every row of the right table.

The AutoNumber is an automatically incrementing long integer assigned to entries as they are added to the table. The Text option was not modified, so it will accept a text string up to characters long.

Now, populate them with some data. To show the differences in how the 3 join types work, I have deleted entries 1, 5, and 8 from ProdA.

Additional Resource for Union Queries

Select both tables from the Show Table dialog and click Add, then Close. Right-click on the line between the tables representing the relationship between the items and select Join Properties. In the query designer, select the fields we want to see from the drop-down lists. When we run the query the red exclamation point in the ribbonit will show the ProductName field from both tables with the value from table ProdA in the first column and ProdB in the second.

Notice the results only show values where ProductID is equal in both tables. It exists in table ProdA but not in table ProdB.

Run the query to see the results. As you can see, every entry in table ProdA is represented in the results while only the ones in ProdB that have a matching ProductID entry in table ProdB show up in the results. The blank space in the ProdB. This will prove important later. The function takes three parameters.

The first is a condition that must evaluate to a True or False value. The second parameter is the value to be returned if the condition is True, and the third parameter is the value to be returned if the condition is False. The full function construct for our situation looks like this: ProductName Notice that the condition parameter does not check for equality.Mar 09,  · Creates a union query, which combines the results of two or more independent queries or tables.

By default, no duplicate records are returned when you use a UNION operation; however, you can include the ALL predicate to ensure that all records are returned. This also makes the query . UNION and UNION ALL are used to combine two Query results vertically into one Query, therefore both Queries require to have the same number of fields and same data types.

When two Queries are combined, there could be rows of record that are exactly the same (duplicates). Mar 09,  · Creates a union query, which combines the results of two or more independent queries or tables.

By default, no duplicate records are returned when you use a UNION operation; however, you can include the ALL predicate to ensure that all records .

In this article

Watch video · The union query is a special type of query within Access. And, it's used to combine the results of two or more queries into one record set.

how to write a union query in access

In order to accomplish this task though, we'll need to make use of the SQL editor. The union query simply cannot be constructed in the design view.

Let's go ahead and create a union query that will combine a phone list of both our . How to move UNION query results to a new table?

Ask Question. up vote 12 down vote favorite. 1. I have a sample query as shown below: Its an alias for the whole UNION query and SQL Server expects an alias to be assigned to inline views. – Chandu Jun 23 '11 .

When you want a query in Access to ask for input every time that you run it, you can create a parameter query. You can also create a form to collect parameter values that will be used to restrict the records returned for queries, forms or reports.

Adding a column to a union query in SQL View. - Microsoft Community